BOARD MEETING MINUTES

September 29th, 2009

 

PRESENT – Board Members – Jim Kramer (presiding as Randy Bailey was unable to attend), Bruce Jeffries, Don Jewell and Joanne Bronson

Members – Bunny and John Shrunk, Dick Mollner, and Greg Walstrom

 

The Meeting was called to order by Jim Kramer.

OLD BUSINESS

Mark Dohn was going to report on boat sizes permissible on the lake.  As he was unable to attend this topic will be discussed at the next board meeting.

 

The Refuge company informed Ross McCown that they are still working on getting large trash receptacles for all cabin owners on Middle Island and hope to have this done by late fall.

 

A letter was received from Ross McCown regarding establishing a boat storage area for Middle Island by the mailboxes (see attached letter).  As this seems cost prohibitive and difficult to police, Don Jewell and Jim Kramer went to the lot on North Lake and did some rearranging of boats and helped to make room for more storage.  They wrote a letter to Mr. McCown (see attached letter) suggesting we try to use the storage area at North Lake and see if there is room now that it has been cleaned up and rearranged.

 

It was recommended that a letter be sent to all cabin owners to ascertain who plans to use the lot on North Lake for boat storage so that we can identify the number of  spots needed.  Please let a Board Member know if you will be using a spot.  As decided at the

Annual Meeting in June , and according to our rules and regulations there is NO BOAT
PARKING OR STORAGE ALLOWED ON ANY OUTLOTS.  Please store your boats on your property or in the storage area at North Lake.  If you cannot find a spot please contact Jim Kramer and/or Don Jewell and they will help you.

 

The First Aid kits will be put up in spring and clearly identified with a red cross.  As stated in earlier minutes the boxes will be at:

Randy and Judy Bailey –Lots #2 & #3

Bill and Joanne Bronson – Lot #29

Jim and Sharon Kramer – Lot #34

Johnny and Sarah Shrunk – Lot#47

 

NEW BUSINESS-

 

Bruce requested permission to remove the pine tree in the park across from his home.  He has talked to all the neighbors who share this median and they all agree to his plan to build a planter where the tree was.  He will donate brick to make the planter and Sue Smith has agreed to help fill it with plants and make it look nice.  All members present agreed to this request.

 

                                                                        -2-

 

The Triathlon was discussed.  The date was moved to October 4th, 2009.  The funds raised are used to support SAC activities.  They will have access to our river road and will clean up after themselves.  If there are any problems, please notify a Board Member.

 

Sue Smith is collecting aluminum cans (uncrushed please) to raise funds for the beautification committee.

 

Gate hours were discussed – there have been numerous people requesting that the gate be closed 24/7.  Due to the recent increase in thefts we would like to readdress this issue.

The Board suggested that all cabin owners be polled and identify what the majority would like to see happen with the gate.  We would then talk with North Lake and identify what their cabin owners prefer.  Three possible options were considered:

 

OPTION 1:  Close the gate 24/7

OPTION 2:  Keep the schedule we currently have – open 6 a.m. to 9 a.m., closed 9 a.m.

                      to 4 p.m., open 4 p.m. to 8 p.m. Monday through Friday.  Open 8 a.m. to

                      8 p.m. Saturday and Sunday.

OPTION 3:  Keep Option 2, however, close earlier in the evening approx. 6 p.m. during

                      the winter months.

 

Please let a Board Member know your preference.

 

There was no further business so Don Jewell made a motion to adjourn, Joanne Bronson seconded the motion.

 

The next Board Meeting (and the last one for this year) will be held at 7 p.m. on October

 27th, 2009 at Jim Kramer’s home – Lot #34.

 

IF YOU HAVE ANYTHING YOU WOULD LIKE DISCUSSED OR CONSIDERED AT A BOARD MEETING PLEASE CONTACT RANDY BAILEY AT LEAST ONE WEEK PRIOR TO THE MEETING.  Only items on the agenda will be discussed at the meetings.

 

Submitted by Joanne Bronson, Secretary

 

 

 

 

 

 

 

 

 

 

ATTACHMENT # 1

 

LETTER FROM ROSS MCCOWN

Dated 9/21/2009

 

Randy:  I met with Dave Brakenhoff last week to go over the possibility of creating a boat storage area for Middle Island similar to what is on the north end of North Lake.  We went over to the area north of the mailboxes near Hwy 66.  There is an area that would be screened from the highway and is in between two tree rows.  I would suggest that the Middle Island Association Board establish a “committee” to do all the neces-

sary footwork on what it would take to create the storage lot.  How big should it be?? Should it be fenced…will it need to have a hard surface…or just rock??  Will it need to be lighted since it is so close to the highway??  Will we need to have a roadway from the mailbox lot over to the boat storage??  I’m sure there are many more questions…our biggest concern is one of security.  Being so close to the highway and on the outside of the access gate…those boats and trailers will be up for grabs.  Let me know if I need to have more involvement…or I’ll just wait to hear back from you as to what the plans are. Thanks,

Ross

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ATTACHMENT #2

LETTER FROM DON JEWELL TO ROSS MCCOWN, PAT LEMMERS & RANDY BAILEY

Dated 9/27/2009

 

GENTLEMEN,

 

Jim Kramer and I went and worked at the boat storage area last week.  We rearranged and moved some trailers and boats and miscellaneous items to try and make it more efficient and create some new spaces.  We counted the available spaces after we were done and found the following:

 

17 spaces now available

 3 more spaces available if the burn pile area is cleaned up

10 additional spaces available if we piggyback the trailers 2 deep on the east side

 

This would give us an additional 30 spaces total.  This was the result of moving a few closer together, the clunker removal program initiated by North Lake, and utilizing a few small areas not being used now.

 

We also moved the trailers on the west side as far away from the tracks as possible.

 

We would recommend using the first 20 spaces from items 1 and 2 first.  We noticed some of the trailers on the east side will be pulled out and stored other places after Octo- ber, so we don’t want to block them in.  Also, we would recommend doubling up on the east side for people that have more than one trailer or with someone you know.

 

Some of the spaces we counted are some new areas not now being utilized.  Jim or I would be glad to show people where there are some spots available, or we could mark them with flags.

 

We also feel that some of the present trailers will be removed soon for the winter, creating additional spaces.  We think this should alleviate the parking problem for now, and we can revisit the area in the spring to see if we need to make any more room.

 

Please let us know if you need any more information.

 

Don Jewell

Jim Kramer